This Domain For Sale. Contact us for more information.

Surviving in Corporate Amercia: Part 1 - Email

There is a saying that goes, "The best offense is a great defense". Nowhere is that applied better in the corporate world than in the intelligent use of email. In this age of technology, E-mail is a multi-purpose tool that can be adapted into each user's organizational patterns. Firstly, we will get the basic do's and don'ts out of the way.

Do not use your work address when filling out forms on external sites. This can bring large amounts of SPAM that may alert your IT department into watching your activities more closely. Free Internet based mail, such as Hotmail, are your best options.

Do not transmit any questionable material to co-workers. Especially in large companies where you may have more than one John Smith working, sending of any sexually explicit, or offensive materials to the wrong person can get you fired. And do not forget, Big Brother is always watching. Software development have reach the point where IT developments can scan your emails for keywords, and view the message themselves.

Never send out an email in anger. The written word is a powerful thing. Angry mail can set off a flurry of responses, with expanding distribution lists. If you were wrong, even one point on your multiple point attack, the entire content will be subject to criticism. If you were right, everyone on that list, and all who have heard about it, will be apprehensive about you at some point in the future.

Those basic examples are known to most, but followed by few. Do not give your company an advantage over you, especially one that could have been avoided so easily. Companies undergo constant evolution, via acquisitions, downsizing, shifting focus. You never know who you are going to report to, or which company you may end of working for. The rules described here, both basic and advanced, should be applied at all times, including relationships with your Vendors. Either through a mutual project, or merger, you may find yourself working with someone you used to sit on opposites sides against. Working on how best to protect yourself is aided with email, so take the time to learn how to use your email system to its fullest extent. Here are some for advanced tips to follow:

Step 1

Organize your local folders into detailed categories. How you choose to do so, it dependant on both the individual, on the position they have. If you manage staff, you will want it broken down into names, and years. If you work primarily on projects, then you will want different project names and products. Just try not to have more than 1 sub-folder. Files get lost if you have to try and look too deep.

Step 2

Sectionalize all your email into those folders. If a particular email needs to be followed up, then set a flag to remind you. Best to set your flags at least one - two days prior, so it doesn't take you by surprise.

Step 3

If your local inbox is clogging up your computer, save all your files to CD, portable devices, or some other storage facility. You may have to contact your IT department for more details. Make sure you properly identify each stored containment unit for easy information retrieval.

With this on-going 3-step system, you will be able to better protect yourself against the day-to-day issues that happen in the corporate world. Here are some examples of how you can use email to your advantage:

Confirm everything in writing. Some managers refuse to send you details of their requests in writing. They will speak to you about it and expect you to take notes or remember. However, if something goes wrong as a direct result of implementing their order, most managers will not accept responsibility. I have been witness to this more times than I care to remember.


To combat this, I developed the perfect defense mechanism. I would document the request, the deliverables, and the actions to be taken as directed by my boss, and send it back to them in writing. I would NOT ask for a reply, nor would I copy others unless they were involved at the same level with me (team directive). It was enough that we both knew I could protect myself. This non-verbal action also allowed the work relationship to continue amicably.

Keep everything. Sent folders, company mail, attachments, presentations, even your deleted mail. In doing so, you will be able to confront any mis-information directed towards you. All email applications have a search filter that you can use to easily find what you are looking for. You may have to parse through hundreds of emails by the same person, but it would be worth it.

Some aggressive emails must first be responded to in person. There are individuals who like to pretend they are Napoleon in emails, but when you meet them, they are just short. Napoleonic characters are themselves intimidated when forced to verbalize their issues. Once the issue is settled, only then do a reply all that starts with the words, "As we discussed?"

Never engage in written volleys. If people start to be added to the distribution list, cut the next response short. Emails should never be a substitute for discussion. The moment you say this beginning to happen, you should send out your next email with " In order to find a resolution, can we set up a bridge to discuss further". You can also just call the person directly, although it should be done in the same tone.

In the event that you must respond, to what can only be considered an attack, via email, then take the time to find an objective 3rd party to read through it. It is important that you do not leave any holes or gaps in your arguments. You must remove all emotion from your text, and concentrate on basic facts. More importantly, the tone should always focus on resolution of the problem, and on the solution for what is being attacked.

Executives are always looking for people that can remain objective, and who do not point fingers. The written word can serve as your best example of maintaining those qualities. In the event that an issue gets escalated to the execute level, you do not want them looking at you as a hothead, or a bulldog.

About The Author

Gary Whittaker is the managing editor at TEN Magazine. You can check out more stories on a variety of subjects over at http://www.tenwebzine.com.

editor@tenwebzine.com


More Resources


10/30/2020 09:10 AM
Employment Struggles for Older Workers
The Covid-recession is again showing disproportionate hardships against older workers, not unlike the Great Recession. I argue against this trend, examine causes, and suggest possible mitigation measures.
10/23/2020 12:24 PM
How to Use Background Check Services to Find a Good Doctor
Picking a doctor is one of the difficult choices to do. The last thing you want to go through at the doctor's office is to encounter an uncomfortable situation that can put you in danger. One of the best approaches to guarantee that you're getting treatment by somebody you're comfortable and safe with is to run a little background investigation on your doctor.
10/22/2020 12:07 PM
Social Media - A Powerful Tool For Recruitment
Social recruitment is finding top talent through social sites. It enables an organization to access a vast pool of potential talent and also allows the recruiter to get to know about a candidate and his eligibility.
10/19/2020 11:21 AM
This Is Not the End
This is not the end! Things will definitely get back to normal and even better sooner than you think. No situation stays permanent. It will soon pass away. What we all need now is patience, courage and perseverance to navigate through this trying period. Yes, the current pandemic and the other challenges have brought global chaos with the fear of the social and economic meltdown that will follow, or has already started with the loss of millions of jobs and businesses all over the world. Today, aviation, entertainment, sports, hospitality and other critical industries are totally shut down. Just imagine the jobs, contracts and billions of revenue already lost. I don't want to talk about the hundreds of thousands that are already dead and their loved ones who are unfortunately and painfully not allowed to accord their departed the desired burial and last respect. Truly, these are not the best of times. Our world will never be the same again, at least in the way we interact and socialize. Too sad! May we never go through this again!
09/30/2020 12:11 PM
A Case for Future Career Planning
I make the case for intentional and systematic future projections regarding the likely conditions and changes to be realized in one's career. The purpose is to develop a prognostication skill to best strategically prepare for future disruptions to one's career.
08/31/2020 06:28 PM
Employment and the Election
My view of the potential impact on employment resulting from the 2020 US presidential election. This includes a summary of the economic positions from both candidates.
07/30/2020 02:36 PM
A Case for Working Class Unions
I present a justification for reinvigorating working class union involvement in policy making decisions that enhance the economic interests of working people. Particular attention is directed to Covid-19 essential workers who are low to moderate income earners.
07/21/2020 05:53 PM
Six Sigma Process and Certification
Six Sigma is a quality management approach that removes errors and defects from business services and improves the customer experience. This in turn is helpful for companies to reduce risks and eliminate errors. The certified professionals assist their organizations in maintaining profitable contracts and improving business processes.
07/16/2020 09:32 AM
An Introduction to PRINCE 2 Certification
Are you looking to get PRINCE 2 certification? If so, you are on the right page. The answers to some of the common questions given in this article will help you get a better idea of what it's all about.
07/15/2020 08:49 AM
Introduction to PMP Certification
In this article, we are going to discuss some common questions about PMP certification. The answers to these questions will help you get a deeper insight into this phenomenon. Read on to find out more.
07/15/2020 08:49 AM
Why Is Data Science the NextGen Career Field?
If you intend to become a data scientist or pursue a career in this field, we have the good news for you that you have made a great decision. Data science is the field of next-generation and is going nowhere in the decades ahead. Let's find out more.
07/10/2020 04:46 PM
ITIL Process and Certification
The 'Information Technology Infrastructure Library' is a set of rules and best practices for IT services. The ITIL helps to ensure that the businesses have stable IT departments that can survive the changes in technology and business practices. The ITIL Practitioner is an expert in regularly examining and improving the IT service development processes.
07/10/2020 04:46 PM
Data Science And The Advantages It Offers
Data Science has turned out to be a progressive technological field that everybody seems to talk about these days. In fact, it is considered the 'most appealing job of the 21st century'. Let's find out more about it.
06/11/2020 11:03 AM
RCFE Certification - Change Is Coming
As if the great State of California's RCFE Certification wasn't stringent enough, it's about to get even harder. Why you ask? Well, you can probably figure that out without us explaining it to you, but for all of you who are not yet in the industry let's spend a few moments to discuss it.
06/11/2020 11:03 AM
RCFE Administrator
You would think that after such a disaster in our industry like the coronavirus that there wouldn't be much need for anymore residential care facilities for the elderly administrators. Well, it turns out that because these administrators are so important and will have even greater responsibility in the future, now is the perfect time to get your RCFE Administrator certificate.
06/11/2020 11:02 AM
If I Get My RCFE Certification Will I Have to Also Know About Pandemics?
Currently, there are a couple of questions on the RCFE Certification test about epidemics and pandemics. There are also questions testing your knowledge about MRSA, and various safety protocols for the influenza virus. There aren't any questions, at least not yet, about the CoronaVirus or how to prevent its spread within a Residential Care Facility for the Elderly. However, this knowledge will be mandatory soon if you are to receive your RCFE Certification. t the State of California will see to it that no one becomes RCFE Certified without first understanding how viruses spread, how to prevent their spread, and how to not become the human-vector spreading the virus from room to room in a residential care facility.
06/11/2020 11:01 AM
Getting Your RCFE Administrator Certification Increases Your Earning Potential
Do you have an RCFE Certification? Well, if you do and you've worked in the sector for a while, you might want to consider an upgrade. That's right, upping your value and increasing your earning potential. By how much, you ask? Not quite, but almost double the amount a regular RCFE certification holder makes. Yep, on average RCFE Administrator Certification will boost your annual salary to nearly $120,000 per year. Are you beginning to see why it behooves you to take your life and career to the next level?
06/11/2020 11:01 AM
What Is an RCFE Administrator?
As you know, RCFE stands for Residential Care Facility for the Elderly. Thus, it stands to reason that an RCFE Administrator is someone who runs such a facility. Yes, in a nutshell, that's right, but there is more to it than that. For starters, an RCFE Administrator must be onsite at the board and care facility to oversee both the care and management of the facility.
05/11/2020 07:54 AM
Hospitality, Crisis and Promise
Such wreckage. Such devastation. Such uncertainty.
04/08/2020 05:51 AM
Why Statistics and Python to Become Data Scientist?
If you are into statistics and python, you can take the right courses to become a data scientist. Data covers numerous machines, such as automobiles, robots and smartphones, just to name a few. The amount of data produced by these units requires the use of specialist tools and procedures for decision-making and analysis.
04/07/2020 08:35 AM
Why Classroom Training For Data Science And ML?
Nowadays, an increasing number of companies are looking for data-driven technologies like automation and artificial intelligence. Therefore, they are in need of qualified and skilled data scientists to meet their needs. In fact, statistics tell us that the year 2020 will see a 20% higher demand for machine learning and data science professionals.
04/01/2020 08:51 AM
Data Science Opportunities
In every industry, data science is a game changer. With the digitization of processes, we can see immense increase in the amount of data. Therefore, data science tools and technology is deployed for higher productivity in different organizations.
03/28/2020 07:35 PM
Data Science in India
As far as data science is concerned, there is huge scope in this industry in India. According to a 2018 estimate, the number of vacancies hit 2.9 million.
03/23/2020 09:45 AM
Killing Your Job Search With Inept Net-Working
Did anyone ever ask you about openings in your company? It's painful to say "sorry" to these people, and it's humiliating for them to ask. Networking for openings doesn't work.
03/17/2020 09:42 AM
Data Science Training In Bangalore
If you are interested in data science, you may want to check out its training in Bangalore. In Bangalore, you can take courses in this field, which will help you hone your skills in this field. In this article, we are going to know what data science is and what the courses include.
03/02/2020 08:22 AM
Will The Introduction of Robots Increase The Rate of Unemployment In The Future?
Many have asked will the continuing introduction of robot technology affect the jobless rate in today's society. The introduction of robots in the manufacturing industry has already made profound changes in the manufacturing industry especially in the in the automotive sector. Just ask employees at various Toyota and Ford Plants.
02/25/2020 02:38 PM
A View From Spain
I've been fortunate to have spent much of the winter of 2019-2020 living along the southern coast of Spain. Occupying a rented casa near the center of an old town for an extended time, which inevitably involved engaging with locals, including commercially with shop keepers and the like, gave me a great opportunity to observe how daily economic life is lived in a place far from my New Hampshire home. To be clear, I really do have a life outside of economic monitoring, but for purposes of this piece I'll focus on a small anecdotal contrast between how...
02/12/2020 03:30 PM
Start A Woodworking Business In Your Home
It is possible to start a woodworking business in your home and make good living. However if you are new to this type business you will a plan. This plan will show you to get you woodworking business up and running in a timely and cost effective manner.
02/10/2020 09:14 AM
Habits Can Contribute To Your Success Or Misery
Success comes with deliberate actions and behaviors. These actions and behaviors form habits and routines. Why aren't all people successful in life? I can tell you it's because of habitual habits that diminish their probability of sustainable success.
02/06/2020 10:15 AM
7 Tips to Help You Get Started With Machine Learning
For enterprises, machine learning and artificial Intelligence can help reduce game-changing solution. In this short article, we are going to talk about things that senior IT leaders should understand in order to launch and sustain a solid machine learning strategy. Let's check out a few tips that can help you get started in this field.
02/05/2020 08:25 AM
8 Advantages of Data Science
Today, data science has turned into a revolutionary technology that is quite popular. Although many people want to become good data scientists, few know the pros and cons of it. In this article, we are going to talk about a few points that will describe the pros of data science.
01/09/2020 06:47 PM
Data Science and Different Techniques
Data Science is a term that is getting quite popular these days. However, what does this mean and what type of skills do you need? In this article, we are going to answer these questions in addition to finding out some important information.
01/06/2020 10:34 AM
Jobs For Felons 2020: 5 Tips to Land a Job As a Felony
You may find it a tiresome process to look for a job if you have been a convict. Our society doesn't like to help felons to get back on the right track. Most employers are reluctant to consider people with a criminal record.
12/13/2019 10:52 AM
Understanding The Gig Economy
Today a gig could be a temporary job in terms of length of employment. In the employment industry, we often refer to these assignments as either temporary or contract as it is usually for a defined period of time. Gigs can be full-time work hours and other times they are part-time hours.
12/05/2019 02:18 PM
3 Ways to Achieve the Perfect Work-Life Balance
This article shares three uniques ways to help you achieve the perfect work-life balance. Focusing on your career without finding life balance can be detrimental to your health, relationships and family life in the long term.
10/29/2019 01:20 PM
Shareholders, Stakeholders, and Careers
I examine what is at stake in the 2020 presidential election economic debate. In particular, I highlight the challenge being waged by the left and some in the political center against neoliberal free market fundamentalism embraced by Republicans.
08/26/2019 02:00 PM
Why It Is Important to Get Trained From a Data Science Institute
Data science is one of the most sought after career choices these days, as thousands of freshers and also the experienced ones are seeking a job in this sector. The sudden upsurge in this industry is because most of the organizations are now digging into the data resources. A large amount of data that is created every day is treated as a profitable resource which, when tapped correctly, can help the businesses to grow and flourish is a positive manner.
08/01/2019 08:30 PM
Top IT Certifications For 2010
Devops is the point of unison and convergence of development, quality assurance,and operations. The collaborative efforts of the developers and IT Professionals in facilitating an environment where designing,testing and implementing the software happens at a faster pace and is more reliable and trust worthy. DEVOPS is a business practice and an approach which has a profound impact on the whole IT fraternity.
08/01/2019 08:13 PM
Are You Struggling at Work? Here Are Three Ideas to Help You Improve Your Situation
Are you unhappy at work? Are you facing challenges that you wish you can solve in your work environment. This article shares three things that you can do to improve your work situation and attain better happiness.
07/08/2019 12:01 PM
How Neurodiversity May Improve Your Workforce
I introduce the concept of neurodiversity. I use this phenomenon to try influencing hiring managers and human resource departments in changing their thinking about the potential benefits of this group.
06/07/2019 10:49 AM
How to Communicate Effectively During A Telephone Interview
Many companies start the job interview process with a telephone interview to get to know a candidate before the in-person interview. This allows the interviewer to select the best potential employee for the next step in the interview process and save a lot of time. Some people don't represent themselves best over the phone, so here are some tips to get you one step closer to being hired!
06/06/2019 03:01 PM
What Can a Strategic Thinker Bring to a Construction, Engineering or Environmental Firm?
A strategic thinker is someone who possess a distinct set of skills that can keep a company moving forward in growth. They can anticipate, think critically, interpret, decide, align, and learn. But what does this mean? Strategic thinkers can anticipate the needs of the company and problem solve and getting to the bottom of a situation by analyzing every aspect of it. They can interpret the meaning behind data pertaining to their success as well as make executive decisions that will steer them even closer to success. Furthermore, they can get everyone on the same page by presenting the facts and keeping those around them informed and at ease.
06/06/2019 02:59 PM
A Guide To Video Interviews - Tips For Success
Video interviewing is the practice of conducting an employment interview on the internet via video communication software, such as Skype or Facetime. There are two types of video interviews, a one-way video interview, and a video call. For one-way interviews, the employer gives candidates a series of questions and you record your interview video and send it for later review. In a video call type interview, you answer the video call when the interviewer calls and talk to the person over video. The conversation is in real time, unlike the one-way interview; you can see them and they can see you.
06/04/2019 10:56 AM
Seven Reasons Not to Accept Counteroffers When Considering Employment
You have been ready to move on from your current job in the construction, engineering or environmental field for a while because you feel underpaid, stuck in a rut, and/ or unappreciated. Showing up at a job site is something that you have been doing because of obligations and even those barely get you out of bed and into work. Recently, you have spent the time needed job hunting, going to interviews and have handed in your resignation only to have your boss present you with a counteroffer, so that you will not leave. No matter how flattering the counter offer when you put in your resignation. You should not accept it for the following reasons.
06/04/2019 10:40 AM
Speak Up: How to Get the Promotion You Deserve
As a professional in the construction, engineering, or environmental industry, you've worked hard. You've shown your dedication to the company. You know you deserve a promotion but asking for one can be a scary and intimidating experience. If you are considering approaching your boss about getting a promotion, there are several things you can do to increase your chances of getting it.
06/04/2019 10:40 AM
8 Mistakes You're Making in Your Job Hunt - Fix Them!
Looking for a job is one of the most stressful activities in a person's life. It is especially difficult if what you're searching for requires certain levels of experience or you don't meet all qualifications.
06/04/2019 10:39 AM
How LinkedIn Can Contribute to Your Career Success
LinkedIn is one of the oldest social media sites still in operation today. Founded in December of 2002 the platform has grown considerably over the years - unlike the numerous ones which have ultimately disappeared in that amount of time. According to Top Dog Social Media, over 84 million people use LinkedIn in the United States alone. To put this in proper perspective, this is around 27% of the entire population. But LinkedIn is not your average social media platform. Instead of catering towards typical social interactions, LinkedIn was developed to help business professionals network and build profiles which are essentially online, living resumes. Being on LinkedIn is an important step for individuals hoping to continue growing and nurturing their career paths in the construction, engineering, and environmental industries. Here we discuss why.
06/04/2019 09:44 AM
What to Include on Your Resume When Working In Construction, Engineering
Oftentimes, the hardest part of a job search is not the application, or even the interview, but knowing what to put on the resume when you are working in the construction, engineering or environmental industries. Resumes, however remain the cornerstone of your job search, especially if you work in construction, engineering, or environmental fields. They allow your potential future employer to see a glimpse of your life's work, your skills, project you have worked on and achievements, and even something of your personality.
04/23/2019 03:24 PM
UI & UX What's the Difference
With new terms in I.T. changing faster than a speeding bullet, it is hard to keep up with the terms and what they mean. Analytics and web development are a hot topic, here we learn the difference between UI and UX.
04/23/2019 02:37 PM
Entrepreneurism's Evolving Promise
An argument is presented for entrepreneurs to develop business concepts that result in shared prosperity as opposes to just capital concentration. I contrast the political issue of wealth inequality with business practices that mitigate its impact.


More Careers & Employment Information:


Related Articles

Resumes Arent Important - They are Everything When it Comes to Getting an Interview
Employers and recruiters receive hundreds of resumes for every position they are trying to fill. To select their shortlist of candidates to interview, they look for the most common resume mistakes most applicants make and eliminate them first.
Dissatisfied With Work? Perhaps Its You
Just about every month, there's a new research report detailing the seemingly higher and higher degree of worker dissatisfaction. Whether it's a Gallup poll or a Conference Board report, the results are strikingly similar -- workers are becoming more and more dissatisfied with their work.
Resumes, Networking, Headhunters - Useless Without Marketing Sweet Spot
A career transition is no longer about getting your hands on a list of contacts, networking with headhunters, or going online to look for work. It's better than that.
Alert! An Over-50 Jobseeker Has Just Entered the Building
Interviewing Tips for the Older Job-seeking PopulationA red alert is probably melodramatic, but I'm sure jobseekers in this age bracket probably feel there is one. The bulk of the job-seeking population is currently facing job-search woes that the elderly population has been experiencing for years.
Resume Layouts ... The Hidden Pitfalls
Options for Resume LayoutsThere are many options of available to today's job seeker. With a quick change of graphical elements such as fonts and style, the feel of a resume can change from traditional and conservative to creative and modern.
Oil, Lube and Filter Employee Pay
We have been studying the labor rates of Oil, Lube and Filter Quick Lube Facilities and we are finding that the pay is lower than you might expect. We also believe this is part of the problem with recruiting and retaining key employees.
Making Sure You Get a Good Reference
You've had 3 interviews with a potential employer and they've asked you for references from your prior job. The problem is that you didn't leave on the best of terms and now you're a bit worried about the kind of reference they'll give.
Effective Resumes
A resume is normally the first contact point between an employer and a job seeker. It serves the purpose of providing a summary of why a candidate is suitable for a job (cover-letter) and his relevant qualifications/experience.
Get a Raise: How To Ask Your Boss For More Money
How many people do you know who think they deserve a pay rise, but are too scared to ask? You might even be one of those people! Why is it we are afraid to ask for what we believe we are worth? It's time to stop worrying and start asking, but before you charge into your boss's office give yourself the best chance of success with these helpful tips?then book that meeting with the boss.Do an audit.
3 Creative Job Search Tactics
It's a fact: the best jobs attract loads of competition. So it pays to do whatever you can to stand out as a persistent, creative candidate, one that any sane employer would love to hire.
Make a Good Living Doing What You Love
Don't let anyone talk you into going to college when all you really want to do is be a chef or tear apart a car engine.Some times our society pushes the wrong thing on us.
Traveling for An Interview? 10 Tips to Get You From Here to There
You've just been granted an on-site interview in another town. Hurray!This means you'll be traveling to an employer's location so that they can further evaluate you for a specific job position.
Stay At Home Moms No Longer Struggling To Make Ends Meet
It is hard to be a stay at home mom. You deal with a lot of pressures that most people would not understand.
5 Characteristics of a Dynamic Loan Processor
Not everyone is cut out to be a mortgage processor. Find out if you or a team member has what it takes to be a dynamic processor.
Phone Interviews: Prepare to Ace Them!
More companies are saving time and effort by doing initial telephone interviews before committing themselves to hours of time assessing and evaluating applicants. They are doing this because, frankly, it's a good way to save a team's time from interviewing obviously unqualified people.
Job Search - 6 Tips to Boost Your Campaign
Does your job search feel like a big weight on your shoulders?Are you confused about what you should do next?Do you have starts and stops in your search activities?Are you beating yourself up because you haven't done enough?Okay, first things first.Conducting a job search can be overwhelming under the best of circumstances.
Signs of a Healthy Work Environment
There's no denying that a healthy work environment is a top concern for most employees. Review any employee satisfaction survey and you're apt to find this issue among the top five concerns of your staff - sometimes above the issue of pay.
Serious Business Networking
As they always say "It's not what you know, it's who you know."Of course just knowing people doesn't necessarily get you the job, or the promotion, or the contract you wanted, but it certainly can help; so long as people don't think you are using them.
Your Salary: What Are You Worth?
Why is it a good idea to determine your worth? Whether you plan to stay at your current job or seek employment elsewhere, your assessment of your worth can become a bargaining chip should you choose to negotiate for higher compensation. It's a reference point on your way to improving not only your standard of living but your sense of self as well.
3 Secrets to Landing a Home-Based Position
Landing a telecommute position isn't easy. Finding them in the first place is like looking for a needle in a haystack.



/html>